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Purchasing Committee May 11, 2010

mtankersley June 10th, 2010


The Lawrence County Purchasing Committee convened on Tuesday, May 11, 2010 at 3:30 p.m. in the Second Floor Conference room of the Lawrence County Administrative Center.

Members present were Jerry Dryden, Jerry Putman, and Rick Hill. Also present Commissioner Bert Spearman, Purchasing Agent Carla Burden and Highway Superintendent Donnie Brown.

The purpose of the meeting was to open bids for cleaning services at the Lawrence County Health Department and Lawrence County Public Library and annual bids for the Lawrence County Highway Department.

Mr. Dryden convened the meeting and then asked Mrs. Burden to open the bids. The following bids were opened:

Health Department Cleaning Services:

Duck Creek $13,000

Go Natural $18,900

Mary’s Cleaning $12,000

A motion was made by Jerry Putman, seconded by Rick Hill to allow Health Department Director Steve Hill and Purchasing Agent Carla Burden to determine the lowest and best bid. Motion was approved with all ayes.

Library Cleaning Services:

Duck Creek $5,200 Main Branch only

Go Natural $5,000 Main + $900 Loretto Branch

Mary’s Cleaning $5,000 Both Branches

Shirley Trapp $900 for Loretto only

A motion was made by Jerry Putman, seconded by Rick Hill to allow Library Director Teresa Newton and Purchasing Agent Carla Burden to determine the lowest and best bid. Motion was approved with all ayes.

Bids were next opened for materials and services for the Highway Department. This includes roadway striping, reinforced concrete pipe, metal culvert pipe, elliptical pipe, plastic double wall reinforced pipe, patch magic and crushed stone. The bid tabulation is included with these minutes.

Bids were opened for crushed stone, rip rap, crusher run and pug mix from Wayne County Rock and Rogers Group. Prices are included with these minutes.

Next, bids were opened for Patch Magic from Damron Trucking and Ergon Asphalt and Emulsion. Prices are included with these minutes.

Next, bids were opened for reinforced concrete pipe and plastic double wall reinforced pipe from K& W Culvert and Supply and Williamson Pipe Company. The prices are included with these minutes. A motion was made by Jerry Putman, seconded by Rick Hill to accept the bid of K&W Culvert and Supply for these items. The motion was approved with all ayes.

Next, bids were opened for metal culvert pipe from K&W Culvert and Contech Construction Products. The prices are included with these minutes. A motion was made by Rick Hill, seconded by Jerry Putman to accept the bid of K&W Culvert for the metal culvert pipe. The motion was approved with all ayes.

A motion was made by Jerry Putman, seconded by Rick Hill to accept the earlier bid of Damron for mixing on-site of patch magic. The motion was approved with all ayes.

Next, bids were opened for reinforced concrete pipe from Sherman-Dixie. The prices are included with these minutes. A motion was made by Rick Hill, seconded by Jerry Putman to accept the bid. The motion was approved with all ayes.

Next, bids were opened for elliptical pipe from Sherman Dixie. The prices are included with these minutes. A motion was made by Jerry Putman, seconded by Rick Hill to accept the bid. The motion was approved with all ayes.

The final bids opened were for roadway striping from Anderson Striping in the amount of $375 per linear mile and Kerr Brothers in the amount of $550 per linear mile. A motion was made by Rick Hill, seconded by Jerry Putman to accept the low bid from Anderson Striping. The motion was approved with all ayes.

A motion was made by Jerry Putman, seconded by Rick Hill to accept the bid on crushed stone submitted by Rogers Group. The motion was approved with all ayes.

With no further business, the meeting was adjourned without objection.

Insurance and Benefits Committee May 10, 2010

mtankersley June 10th, 2010

The Lawrence County Insurance & Benefits Committee convened on Monday, May 10, 2010 at 5:15 p.m. in the Second Floor Conference Room of the Lawrence County Administrative Center.

Members present were Chris Jackson, Charles Robertson, Jerry Dryden, Sandra Hyatt and Bert Spearman. Also present was Budget Director Teresa Purcell.

The purpose of the meeting was to be updated on the county insurance pool premium for the coming year.

Mrs. Purcell explained to the committee that the renewal period has arrived for the county’s insurance coverage including auto, general liability, errors and omissions and property coverage. Last year, the premium amount was $185,424. The amount will increase this year by $16,161 due primarily to the addition of the new jail to the policy. The renewal premium for the coming year will be $201,585. This policy is through the Local Government Insurance Pool. The renewal period begins July 1, 2010.

A motion was made by Jerry Dryden, seconded by Charles Robertson to approve the renewal of the insurance policy at the announced premium price. The motion was approved with all ayes.

Mr. Robertson asked about health insurance for county employees. Mrs. Purcell said the committee needs to discuss this matter.

With no additional business, the meeting was adjourned without objection.

Resolution Committee May 10, 2010

mtankersley June 10th, 2010


The Lawrence County Resolution Committee convened on Monday, May 10, 2010 at 5 p.m. in the Second Floor Conference Room of the Lawrence County Administrative Center.

Members present Jerry Dryden, Charles Robertson, Sandra Hyatt, and Bobby Clifton.

The purpose of the meeting was to review matters of business for the May 25, 2010 Regular Session.

County Attorney Charlie Holt presented the committee with a draft of the agenda and reviewed the items listed.

Also added was a speed limit on Dry Weakley Road as sponsored by Ronnie Benefield.

Mr. Holt said Commissioner Jackson would have a resolution to honor Ronnie McMasters for his service as Mayor of Loretto.

A motion was made by Bert Spearman, seconded by Bobby Clifton to approve the agenda. The motion was approved with all ayes.

With no further business, the meeting was adjourned without objection.

Purchasing Committee April 15, 2010

mtankersley April 16th, 2010


The Lawrence County Purchasing Committee convened on Thursday, April 15, 2010 at 4 p.m. in the Second Floor Conference Room of the Lawrence County Administrative Center.

Members present were Paul Rosson, Jerry Dryden, Rick Hill and Alan Keener. Also present was Budget Director Teresa Purcell, Road Superintendent Donnie Brown and others.

The purpose of the meeting was to open bids for a reclaimer for the Highway Department.

The following bids were opened for the equipment:

Nashville Tractor & Supply presented a letter of intent not to bid

Thompson Machinery submitted a bid in the amount of $367,000 with a delivery date of 2-4 weeks.

Mr. Brown recommended the bid from Thompson Machinery be accepted.

A motion was made by Alan Keener, seconded by Jerry Dryden to accept the bid as presented. The motion was approved with all ayes.

The following bids were then opened for the financing options:

First Farmers with a first payment of $80,905.39 and an interest rate of 4.45%

Wachovia with a first payment of $78,479.30 and interest rate of 3.42%

Suntrust with a first payment of $65,851.14 and interest rate of 3.05%

Republic 1st National with a first payment of $67,908.30 and interest rate of 4.38%

Thompson Machinery with a first payment of $65,699.07 and interest rate of 2.952%

After a period of discussion, Mrs. Purcell recommended accepting the lowest bid on the financing.

A motion was made by Alan Keener, seconded by Rick Hill to accept the financing option from the low bidder of Thompson Machinery. The motion was approved with all ayes.

With no further business, the meeting was adjourned without objection.

Computers In Full Use

sstorey April 7th, 2010

Lawrence County is now using the ART system in all patient care documentation. The digital run reporting will enable our EMS department to produce more efficient and accurate run reports on all of our patients and will allow for swift retrieval of data so we can continue to improve our service. Reports can be generated with a simple click of the mouse. Our quality improvement program will be more informative so all EMTs and Paramedics can receive constructive feedback on patient care issues.

Purchasing Committee Minutes February 4, 2010

mtankersley February 12th, 2010


Minutes

Purchasing Committee

February 4, 2010

The Lawrence County Purchasing Committee convened on Thursday, February 4, 2010 at 4 p.m. in the Second Floor Conference Room of the Lawrence County Administrative Center.

Members present were Rick Hill, Alan Keener, Paul Rosson and Jerry Dryden. Also present was Purchasing Agent Carla Burden, Highway Superintendent Donnie Joe Brown and Patsy Lee of the Highway Department. Several bidders also attended.

The purpose of the meeting was to open bids for highway department equipment, a knuckle boom loader.

Bids were opened from the following vendors:

Municipal Equipment, Inc.

Stringfellow

D&W Environmental, Inc.

CMI Sales, Inc.

Cumberland International Trucks, Inc.

See attached bid tabulation.

A motion was made by Alan Keener, seconded by Rick Hill to ask Donnie Joe Brown to review the bids and make a recommendation to the Purchasing Committee. The motion was approved with all ayes.

The meeting was adjourned without objection.